Eight weeks before
- Goal, audience, guest count and budget agreed
- Date and venue shortlisted
Six weeks before
- Venue booked
- Vendors booked: catering, décor, sound and lighting, photography
- Invitations and event graphics designed
Four weeks before
- Invitations sent and RSVPs tracked
- Social media promotion started
One week before
- Run-of-show shared with every vendor
- Final guest list and seating
On the day and after
- Day-of coordinator on site
- Photos and videos captured for social media
- Thank-you message and highlights posted the next day